Document
Solutions

Content Management

Imaging

Document Management

Records Management

Business Process Mgt.

Capture

Electronic Forms Mgt.

 

 

Case Study 2

University spells success with document handling efficiency for one million records.

Imagine being inundated with more than a million student and employee related records. With ADS’ help, the Registrar, Admissions, Financial Aid and Controller departments at a major university implemented a content management system to help control the overwhelming volume of paper.

The University’s goal was to improve its ability to serve students and enable employees to access student information for registration and financial information regardless of location.

The University uses their document handling solution to capture, store and retrieve approximately one million student and faculty related records creating a more efficient process. Now, employees and students can access all student records within a matter of seconds — invaluable during student registration. In addition, monthly management reports to all department heads are distributed in a more economic and timely manner.

ADS’ Content Management solution assisted the University by:

• Managing and storing student records in a cost effective and secure manner with instant retrieval from any desktop, reducing storage space.
• Providing disaster recovery in the event of a catastrophe.
• Efficiently routing paper and electronic documents through the university application and financial aid approval process, reducing processing time from twelve days to three.
• Providing a secure login mechanism for internal and external parties to inquire about student application status.
• Providing an automated Student Registration and Financial Aid workflow process to create a better student experienced.